If you haven't already filled out a Parent Access Disclaimer Form, please follow the appropriate link below to print, sign, and return a copy. Note: This is only required by new parents. If you have had a child here at Sacred Heart in previous years and you have used Parent Access before, there is no need to fill out another form.

  Parent Access Disclaimer Form (Adobe PDF)                 Parent Access Disclaimer Form (MS Word)

Purpose of Parent Access to Powerschool:                                                                                  (Back To Top)

The purpose of parent access to Powerschool is to provide an additional means of communication about students’ academic performance to parents/guardians. It is not intended to replace other forms of communication or official student records (i.e.progress reports). 

Archdiocesan directives regarding who will be granted access to Powerschool:                               (Back To Top)

All parents/guardians who are current with tuition and other fees owed to the school

NOTE:  The technology provided by Powerschool allows only one username and

              password that can be assigned per student.  Parents who are separated or

              divorced  will each be issued a copy of this username and password for their

              student.

Accuracy of Information:                                                                                                               (Back To Top)

Information displayed is entered as carefully as humanly possible.

The following disclaimer is given by the Archdiocese, Powerschool, Pearson School Systems, and Sacred Heart School. 

Disclaimer:  Parent access to Powerschool is provided as a convenience.  Grades and other information provided by this system are not official records and may or may not be accurate.  Neither the school, the Archdiocese of Baltimore nor Apple Computer, Inc. accepts any responsibility for information provided by this system and/or for any damages resulting from information provided by this system.  To obtain official grades and student records or to request correction of information on the system, please contact Sacred Heart School.

Information that can be viewed:                                                                                                                              (Back To Top)

Attendance – Questions regarding this should be directed to the homeroom teacher.

Grades – Questions regarding grades should be directed to the teacher of the subject in question.  Teachers determine the students’ grades including the weighing of individual assignments, tests, etc.  For Grades 1 and 2, all subjects are graded using E, P, I and NA codes.  The numbers beneath these grading codes are not grades.  The numbers are a convention the computer uses.  For Grades 3-8, letter grades of A, B, C, D and E are given for all subjects EXCEPT Art, Music, Physical Education, Library and Computer which may be graded using P, G, S, I and N codes.  All teachers will use the following codes with the given meanings in reporting grades: 

Codes:                                                                                                                                                                                         (Back To Top)

EX – exempt or excused.  Student does not need to complete assignment.

AB – student was absent when the assignment was collected.

NHI – the assignment was not handed in (student was present when the assignment was collected.)

M – medical

R – Redo.  Assignment was returned to the student to redo and the student has not handed it back to the teacher. 

Frequency of Updates:                                                                                                                  (Back To Top)

Teachers will input grades weekly.  Attendance will be entered daily when possible.  Otherwise attendance will be entered within one week. 

Logging into Powerschool:                                                                                                           (Back To Top)

Using the browser, Internet Explorer, type https://Baltimore5.powerschool.com in the address bar.  Type in your username and password exactly as given in the letter from the Archdiocese.  Make sure it is a “0” and not a capital “O” or the number “1” and not an “l”.  Click the enter button.  You can also go to the Sacred Heart website:  www.shgschool.org/powerschool/parent_access.htm  and follow the links to Powerschool.  At the parent login screen, enter your login ID and your password..   

Grades and Attendance:                                                                                                               (Back To Top)

This is the default screen that you see when you first log in.

On the left you will notice a “Per” or Period column.  This is only for the computer to order the subjects. This does not indicate the time of day a student had a certain class.

Last week and This Week indicate the student’s attendance. See the Legend at the bottom of the screen for the attendance codes. (Example:  If a student is late, T for Tardy will be entered in that date). You will notice AM and PM attendance listed.  This corresponds to morning and afternoon.  If a student is absent for the entire day, the student is absent for AM and PM attendance.  The Attendance Total at the bottom of the column will reflect 2 periods absent if the student is absent for an entire day.  This will only be a (1) day absence on the Progress Report. All of your students’ subjects are listed under “Course”.

All of your students’ teachers are listed below the course they teach.  If you wish to email a teacher, you may click on their name to do so directly.

Columns T1, T2, T3 and Y1 indicate the final grade as of today for Trimesters 1, 2, 3 and the entire year.  You will notice that T2 and T3 read “0” until grades are entered for that semester.

If you click on the numerical average, a detailed listing of all assignments will display.

NOTE:  It is important to read how many points an assignment is worth to determine how much it influences the final grade.

For example:

9/5/07 Worksheet 1 Grade: A (5/5=100%)      9/15/07 Test 1 Grade: C+ (80/100 = 80%) 

In this case, the worksheet is only worth 5 points, where the test is worth 100 points.  The average would be 85/105 which is 80%=C+. 

Grades History:                                                                                                                                                                       (Back To Top)

There are no grades in the history at this time. 

Attendance History:                                                                                                                                                              (Back To Top)

This screen displays attendance information for your student from the first day of school until the present date.  See the Legend at the bottom of the screen for the meaning of codes entered. 

Email Notification:                                                                                                                         (Back To Top)

You may choose to have automatic email notification for grades, attendance, all assignments and school announcements  depending upon the box(es) you check.

You should also determine how often email is sent using the drop down menu.

You may choose to send now.

You MUST enter your email address for this to work properly.

You MUST click the blue SUBMIT  button for this to work properly. 

Teacher Comments:                                                                                                                      (Back To Top)

When a teacher enters comments, you will see them on this screen.  Once Progress Reports are completed, comments will appear on this screen until they have been “cleared” by the office. 

School Bulletin:                                                                                                                            (Back To Top)

This page will not be used. 

Class Registration:                                                                                                                                                                (Back To Top)

This page will not be used. 

Technical Problems:                                                                                                                     (Back To Top)

Email technical questions only to Mrs. Mary Jo Griffith at the following email addresses: Mjgriffith@shgschool.org 

Other Considerations:                                                                                                                   (Back To Top)

Please be patient. There may be technical difficulties and/or items in need of clarification.  If you are in doubt, please contact your child’s teacher.